Gallery Rental Application - ArtSea Community Arts Council

Please carefully read all sections of the ArtSea Gallery Rental Application form. By filling out this form and submitting your information and deposit, you indicate that you have read and agree to the terms and conditions of renting the gallery.

After you hit the Submit button, you will be redirected to a confirmation page – if you are not redirected, please review the form and fill in any missing information.

2024 ArtSea Gallery Rental Application

"*" indicates required fields

ArtSea Members are invited to rent the Artsea Gallery space for a duration of one-week (Friday to Thursday). All exhibitions and workshops are artist directed. Renters include Individual (solo) Renters, as well as Group Renters. Groups must designate one person to be the Main Contact; this person will be responsible for communications and documentation on behalf of their rental group. Rental fees: $400, with a non-refundable deposit of $100 required (please have your payment information ready).

Contact Details

Name (Main Contact):*

First Last

Phone (Main Contact)*

Alternate Phone Number

Email address (Main Contact)*

Website (Optional)

Additional Renters / Artists Exhibiting at the Show

All participating artists must hold a current ArtSea Membership (or become an ArtSea Member). Click on the (+) to enter each additional participant.

First Name

Last Name

ArtSea is compiling a list of artists and artisans that are interested in joining an existing show at the ArtSea Gallery. If you are interested in contacting others that might like to join your show, ArtSea can provide a list of interested artists. Gallery Renters (main contact) will be responsible for all coordination and final decisions.

Yes, please send me a list of contacts

Gallery Rental Details

Gallery Rental Start Date (please select an available Friday, according to the Gallery Calendar)*

The ArtSea Gallery in Tulista Park can be rented for a duration of one week: Friday mornings through the following Thursday evening. Please refer to the webpage for the gallery calendar availability.

ALTERNATE Gallery Rental Start Date (please select an available Friday, according to the Gallery Calendar)*

The Gallery is booked on a first-come, first served basis. The rental calendar on the website is updated manually, according to the order that reservations are received. Although we do our best to keep the calendar current, on occasion your first-choice week may already be booked, so an alternate date is recommended. The first-choice date will always be reserved, if it is available at the time of your reservation.

Exhibition hours (daily start and end times)

Shows at the ArtSea Gallery must be open to the public from 10am-4pm, seven days per week, but hours can be extended to begin as early as 8am and end as late as 8pm (except on the final day), based on preference/availability.

Start Time (am)

End Time (pm)

Notes

Include details about an exhibition opening, or additional details about show timing.

Exhibition Details

Title of Exhibition

If not known at the time of application, please provide as soon as possible.

Show Description

This description will be used in for the ArtSea online event calendar and advertising material. If not known at the time of application, please provide ASAP.

Include a poster or image for your exhibition. (.jpg, .jpeg, .pdf, .png)

This image will accompany your show details in the ArtSea online event calendar.

Accepted file types: jpg, jpeg, png, gif.

Rental Agreement and Waiver of Liability:

ArtSea Gallery in Tulista Park provides rental space for arts and cultural practitioners for one‐week blocks. Renters include Individual (solo) Renters, as well as Group Renters. Groups must designate one person to be the Main Contact; this person will be responsible for communications and documentation on behalf of their rental group. For the Purposes of the ArtSea Gallery Rental Agreement, the Main Contact will also be considered the Renter.

As the Renter, I agree to:

Each item must be reviewed and checked.

Review the ArtSea Gallery Rental Package, which includes essential rental information, and follow the policies and procedures (the Main Contact will take full responsibility for communicating essential renter information and ensuring that all group participants follow ArtSea Policies and Procedures).Choice

Payment of the $400 Rental Fee, which includes a $100 non‐refundable deposit upon booking.Second Choice

Adhere to the ArtSea Gallery Presentation Standards

Attend the ArtSea Gallery Orientation Session at 6pm on Thursday evening (the day before the Friday Rental start date).

Treat the ArtSea Galley facility and equipment with care and respect, according to ArtSea standards. Renters will be responsible for the repair or replacement of damaged property or equipment. Note: Display equipment at the ArtSea Gallery that is available to Renters may change without notice.

Ensure the gallery is open daily from 10am-4pm, with a minimum of one attendant to welcome visitors.

Provide a system to manage sales of artwork (The ArtSea Gallery does not provide a Point of Sale system).

Follow specified Health and Safety protocols

Read and follow the Code of Conduct outlined in the ArtSea Gallery Rental Package

Hold a current ArtSea Membership

WAIVER OF LIABILITY: ArtSea constantly strives to maintain a safe work environment and to protect Renters, employees, volunteers and visitors from accidents at the ArtSea Gallery in Tulista Park. ArtSea, its Board of Directors, employees, or volunteers cannot be held liable for any loss, damage or injury that may occur. All health or safety issues must be reported immediately, in writing, to the ArtSea Team.

ArtSea Gallery Rental Fees:

On receipt of this application and $100 deposit, the “Main Contact” indicated in this form will be contacted to confirm gallery rental dates and exhibition details. Please note that the deposit does not guarantee your week(s) of choice indicated in the rental application; however, ArtSea will do our very best to accommodate your selected dates.Approximately 2 months prior to your confirmed rental date, an invoice for the balance of the rental amount ($300) will be emailed to the “Main Contact” from our online payment system, “The Square.”Please note that paying online reduces administrative costs and enables more funding for arts and culture programs.

Gallery Rental Deposit*

Price:

$100 Deposit – Payment Required*

The Gallery Rental Fee for one week is $400. A $100 non-refundable deposit is due immediately; an invoice for the $300 balance will be sent via email prior to show start date. The $100 Deposit will be charged to your credit card to hold a one-week rental space for your artist-led exhibition at the ArtSea Gallery. The Square online payment system is a safe and secure method of payment; your name and credit details will not be shared or used for any other purposes. ArtSea can accept payments from the main contact only (we cannot accept partial payment from multiple members of a group rental).

Cardholder Name

Card Details

ArtSea Community Arts Council Society – Mailing Address: PO Box 2221, Sidney, BC V8L 3S8 – artsea.ca Contact Information: artseagallery@artsea.ca